How NoBrokerHood Simplifies Mollak Service Reporting and Service Charge Payment

The Mollak system is the UAE’s regulatory framework for financial transactions within gated communities. Owners Association Managers (OAMs) are responsible for generating Mollak reports, a crucial step in demonstrating compliance with Mollak regulations. In this blog, we shall focus on the 13 Mollak Management Reports that are mandatory for every OAM to not only post half yearly but also as and when requested by Mollak or any government authority in Dubai.

Report Number	Report Name	What the Report Does	How NoBrokerHood Helps
1.	E-Services Report	Tracks the status of Electronic services provided to owners (e.g., Move/Out, Work Permits, Facility Booking).	Offers a suite of Amenities Management, Work Permits & Move In/Out modules for easy approval/denial, with smart algorithms updating reports effortlessly.
2.	Happiness Center Report	Tracks owner happiness based on Complaints, Enquiries, and Suggestions.	Utilizes Staff and vendor dashboards to reduce resolution times, along with auto-escalation matrices for prompt issue resolution.
3.	Balance Sheet Report	Covers approved Income, Expenses, Assets, and Liabilities accounts.	Categorizes transactions per accounting rules, generating the report seamlessly as day-to-day entries are made.
4.	Accounts Payable Report	Manages Mollak-approved expenses, tracking bill details, payable, and opening balance.	Integrates vendor module for tracking bills, ensuring fully compliant Accounts Payable reports without additional effort.
5.	Bank Balance Report	Tracks community bank transactions, categorizing them (credit, debit, balance, etc.).	Integrates Mollak, facilitating auto Noqodi receipts, and updating all transactions in the bankbook for seamless data flow between modules.
6.	Utility Expenses Report	Monitors common area utility expenses, showing trends during the year.	Aligns with Mollak requirements, displaying utility trendlines beautifully, and detailing expenses across billing cycles.
7.	Work Order Report	Manages work orders for planned community work, providing information on title, amount, type, and vendor.	Utilizes a smart PO management module to streamline RFQs and vendor quotations, issuing qualified purchase orders while maintaining approved limits with a smart PO tracker.
8.	Assets Report	Tracks various assets, including name, location, warranty, jobs, and expenses.	Employs a smart asset module for comprehensive asset management, ensuring efficient tracking of assets and related data.
9.	Budget Vs Actual Report	Focuses on real-time budget status against the approved Mollak budget.	Utilizes a smart budget tracker linked to every expense, providing real-time updates with each transaction’s booking.
10.	General & Reserve Fund Reports	Focuses on net earnings and expenses of general & reserve fund bank accounts.	Integrates smart Chart of Accounts, simplifying income tracking for both general and reserve funds.
11.	Collection Report	Categorizes and tracks receivable collections using various payment methods.	Leverages deep Mollak integration for efficient, accurate report generation and pie chart visualization of Mollak’s Noqodi portal transactions.
12.	Delinquent Owners Report	Highlights unpaid overdue invoices, categorizing them by age.	Utilizes a smart Collection Module with advanced automated recovery tools, ensuring minimal effort for community managers to generate compliant reports as per Mollak’s requirement.
13.	Posting	Facilitates batch posting of reports to Mollak in compliance with recent changes.	Ensures speedy compliance through a highly expert tech team, enabling users to choose a posting time frame, preview reports, and verify them instantly on the Mollak portal before submission.

1. E-Services Report

This report pertains to tracking the status of various kinds of Electronic services that an  OAM provides to its owners which can be Move/ Out, Work Permits, Facility Booking etc.  

With NoBrokerHood’s complete suite of Amenities Management, Work Permits & Move  In/Out modules, this report is a breeze for the community managers as they just need to approve/ deny or hold the request and the same then just get updated in the reports as per the smart algorithms in place. 

2. Happiness Center Report

With this report, the OAM can track the level of happiness of the owners within the community and for the same, Every Complaint, Enquiry, or Suggestion that is lodged by an owner is tracked and resolved and is then updated in the report for the community manager to successfully post the same to Mollak. 

NoBrokerHood’s incredible Staff and vendor dashboards make sure that the resolution times are reduced to a minimum, this coupled with auto-escalation matrices makes life easy for the community manager to be always on the right side.

3. Balance Sheet Report

This report pertains to the approved set of Income, Expenses, Assets, and Liabilities accounts as per the approved budget to be posted by the community to Mollak.  

NoBrokerHood categorizes every transaction according to the set accounting rules which makes the report generate accordingly while day-to-day entries are made to the system. 

4. Accounts Payable Report  

This report takes into consideration the various Mollak-approved expenses and keeps track of their details such as bill, payable, opening balance etc. 

With NoBrokerHood’s completely integrated vendor module, every bill is tracked and hence the same data is then used to create a fully compliant Accounts Payable report,  and all that the finance executive has to do is to book the expense as per the budget. 

5. Bank Balance Report  

This report takes into consideration all the transactions at the bank that have taken place in the community. The same categorizes them into credit, debit, balance,  unidentified and post-dated transactions.  

The NoBrokerHood’s Mollak integration facilitates the community with the auto Noqodi receipts and all other transactions are updated in the bankbook just as the certain payment/ receipt is booked into the system thereby leading to seamless data flow between various modules and easing the compliance to the report. 

6. Utility Expenses Report  

This report keeps track of all the expenses paid for the utilities in the community in the common areas. This not only tracks but also gives the trendline showcasing the upward or downward trend during the year.

With NoBrokerHood’s complete alignment & segmentation according to the Mollak requirements, the various utilities’ trendlines show up beautifully on the chart showing how much was spent on a particular utility during the year as per the various billing cycles. 

7. Work Order Report  

This report keeps track of all the work orders issued by the OAM for any planned work in the community. With this report, Mollak seeks info about the title, Amount, type, Vendor etc. to better understand the various ongoing activities in the community.

With NoBrokerHood’s smart PO management module creating the PO is just a breeze by effortlessly floating the RFQ through the system. The vendors can then submit their quotations from the Vendor apps their respective quotations and then the qualified quotation shall then be issued PO.  

Also, with our smart PO tracker you never have the clutter of unused/ redundant POs all while keeping under the approved limits. 

8. Assets Report  

This report tracks the various assets in an organization and their statuses such as name,  Location, warranty, Jobs, expenses etc. With NoBrokerHood’s smart asset module, you can keep track of all the above and much more, thereby leading to great asset manageability.  

9. Budget vs Actual Report  

As the name suggests, this report focuses on the real-time status of the available budget in an organization against the approved Mollak budget. With NoBrokerHood’s smart budget tracker associated with every expense this report is always a byproduct of every expense booked in the system, again leading to real-time updates of this report right at the instance the transaction is booked. 

10.& 11. General & Reserve Fund Reports  

This report focuses on the net earnings and expenses of the general & reserve fund bank accounts as per the Mollak expense codes.

With NoBrokerHood’s smart Chart of Accounts integration and categorization, tracking the income on both general and reserve Funds is as easy as it gets. 

12. Collection Report  

This report seeks to categorize and track the net collection of receivables as per the various payment methods for the community.  

With NoBrokerHood’s deep Mollak integration, we are not only able to generate this report most efficiently but also track all the transactions occurring at the Mollak’s Noqodi portal to accurately map in a beautiful pie chart the same as per the requirement of the report.

13. Delinquent Owners Report  

This report makes sure to highlight to Mollak that the owners have unpaid overdue invoices and categorizes them as per their ageing. This further also takes into account the efforts by the OAM to recover the same and portrays this complete info in the form of a report to  Mollak. 

With NoBrokerHood’s smart Collection Module never miss any payment and with advanced automated recovery tools available to the community manager the efforts though minimal for the Community manager yield amazing results. Thus, assisting in generating this report with automation while focusing on generating a compliant report as per Mollak’s requirement.  

14. Posting  

This brings us to the most important component of the Reports, the posting to Mollak. With recent changes by Mollak to the way posting of reports the OAMs need to post the reports as a batch All at the same time. 

With NoBrokerHood’s speedy compliance through our highly expert tech team, the said changes to the way reports are published to Mollak complied and the users just choose the time frame for the batch reports and post it in a single click previewing each report before it is posted to understand what data is published. The same is then instantly verified by them on the Mollak portal. 

Simplify Mollak Compliance with NoBrokerHood: Effortless Management for Gated Communities in Dubai

• Mollak Compliance Simplified: NoBrokerHood simplifies Mollak compliance for UAE gated communities. It makes budget management, bill payments, and financial reporting on the Mollak portal a breeze for community managers.

• Effortless Report Generation: NoBrokerHood offers a range of reports that help community managers follow Mollak rules without hassle. These reports cover finances and operations, making compliance easier.
  
• Minimal Extra Work: NoBrokerHood’s Mollak Management Reports require no extra effort from community managers. They can handle their daily tasks, like managing vendor expenses, issuing Purchase Orders, and tracking service charge defaulters, without worrying about generating these reports.

Comprehensive Reporting: With a suite of 100+ reports, NoBrokerHood ensures that OAMs have all the tools they need to manage their day-to-day operations effectively. Click here to know more about our services in Dubai.

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