How to form an Emergency Response Team: Roles &Responsibilities

The ERT full form in safety refers to Emergency Response Team, which is a critical group of trained individuals who act swiftly to manage and mitigate emergencies. Whether it’s a fire, natural disaster, sudden accident, or medical emergency, an ERT team ensures safety, minimizes risks and saves lives. The main advantage of emergency response team is that they ensures protection of lives, property and peace of mind for the residents of the society.

But how do you form an ERT team, and why is it indispensable? In this blog, we’ll explore what an ERT is, why it’s needed, and how to form one, along with ert team roles and responsibilities, eligibility criteria, and rules to follow.

Also Read: Assistance in Emergencies and Safety of the Society

What is an ERT?

ERT full form in safety refers to emergency response team. Preparedness is the key to minimize risks as emergencies can strike without any warning. An ERT team consists of trained individuals designated to handle emergencies within a community. The ert members will be trained in protecting lives of the society members, the property, and the environment.

Importance of an Emergency Response Team in Housing Societies?

Preparedness is the key to minimize risks as emergencies can strike without any warning. Some common examples include:

• Rapidly emerging medical emergencies or critical health cases.
• Shortages of essential items during an emergency, including specific medicines or daily necessities.
• Natural calamities, whether predicted or sudden, such as floods, storms, or earthquakes.
• Accidental fires or structural damage to buildings.
• Failures of key society infrastructure, such as composting systems, smart meters, or fire alarm mechanisms.
• Domestic or community disputes, which may sometimes escalate to physical altercations.
• Security threats like intrusions, theft, vandalism, or disturbances to residents’ privacy.
• Mishandling of hazardous materials during maintenance or repairs.

Handling these situations requires clear plan and action on how to tackle the impacts that it is going to generate be it on individuals and the society as whole.

Steps to Form an Emergency Response Team

Step 1: Assess potential Risks

Step 2:Create a team who are ready to be a part of the ERT team

Step 3: Define ERT team Roles and Responsibilities

Step 4: Train the Team

Step 5: Develop and Practice an Emergency Plan

Step 6: Equip the ERT

Step 1: Assess potential Risks

Identify potential risks specific to your location, like fire hazards, earthquakes, or medical emergencies. This will help you to get an idea of how to form and how big to form an ert team.

Step 2: Create a team who are ready to be a part of the ERT team

Look for volunteers who are ready to join provided they meet the eligibility criteria. Physical fitness, willingness to help, and expertise should be of the main criteria for the selection of members.

Step 3: Define Roles and Responsibilities

While making an ERT team, make a clear outline of ERT team roles and responsibilities to Incident Commander, Fire Safety Lead, and Medical Responder to ensure smooth operations. 

• Incident Commander: who can oversee operations and decision-making.
• Medical Responder: the one who can provide first aid and medical care.
• Firefighter: who manages all fire-related incidents.
• Safety Officer: the safety officer can monitor safety protocols.
• Communication Lead: the one who can coordinate with external agencies and society members.

Step 4: Train the Team

Provide specialized training in first aid, firefighting, evacuation procedures, and disaster management. 

Step 5: Develop and Practice an Emergency Plan

While creating an emergency response team, make a comprehensive emergency response plan and conduct regular drills to ensure readiness.

Step 6: Equip the ERT team

ERT team needs to be supported with all necessary tools which is required for an operation, like first aid kits, fire extinguishers, communication devices, and personal protective equipment (PPE) as their safety is also important.

Emergency Response Team (ERT) Roles and Responsibilities in Housing Societies

The role and responsibilities of an ERT team in a housing society is to address common real-life challenges faced by residents in case of an emergency. These responsibilities should be divided among ERT teams ensuring that they are well-prepared to act swiftly and effectively.

1. Fire-Related Emergencies

2. Medical Emergencies

3. Natural Disasters (e.g., Earthquakes, Floods, Cyclones)

4. Security Threats

5. Waterlogging and Drainage Issues

6. Power Failures

7. Child and Elderly Safety

8. General Responsibilities

1. Fire-Related Emergencies

• Prevention and Awareness:
  • Conduct regular fire safety inspections (e.g., checking fire extinguishers, smoke detectors).
  • Organize workshops on fire prevention techniques, such as safe usage of electrical appliances.
• Emergency Actions:
  • Coordinate evacuation procedures, ensuring residents move to designated safe zones.
  • Assist the fire department upon their arrival, providing them with critical information (building layout, fire source, etc.).
• Post-Incident:
  • Check for structural damages and ensure the area is safe before residents return.

Also Read: Essential Fire Safety Measures Every Housing Society Should Implement

2. Medical Emergencies

• Immediate Response:
  • Provide first aid to individuals suffering from injuries or sudden medical conditions.
  • Use automated external defibrillators (AEDs) if available, and stabilize the patient until medical professionals arrive.
• Coordination:
  • Contact emergency medical services (EMS) and guide them to the patient without delays.
  • Keep a record of the incident for follow-up purposes.
• Preparedness:
  • Maintain an inventory of essential medical supplies like bandages, antiseptics, and oxygen cylinders.

3. Natural Disasters (e.g., Earthquakes, Floods, Cyclones)

• Pre-Disaster Preparedness:
  • Organize awareness drives and distribute materials on disaster management protocols.
  • Identify vulnerable areas within the society and plan mitigation strategies (e.g., securing loose objects for cyclones).
• During the Disaster:
  • Ensure residents take shelter in pre-designated safe zones.
  • Monitor structural stability and facilitate immediate evacuation if necessary.
• Post-Disaster:
  • Assist in debris removal and ensure that utilities (electricity, water) are restored safely.
  • Liaise with local authorities for relief measures and aid distribution.

4. Security Threats

• Prevention:
  • Monitor CCTV cameras and conduct periodic checks on entry/exit points.
  • Educate residents on reporting suspicious activities or individuals.
• During the Incident:
  • Secure the area and inform the local police or security agencies.
  • Guide residents to safe zones and ensure no unauthorized movements.
• Post-Incident:
  • Document the incident for internal reviews and coordinate with law enforcement if needed.

Also Read: CCTV Rules for Society

5. Waterlogging and Drainage Issues

• Prevention:
  • Inspect drainage systems regularly to prevent blockages during the monsoon season.
  • Encourage waste segregation to avoid debris accumulation in drains.
• Emergency Response:
  • Clear pathways for water to drain and deploy pumps if flooding occurs.
  • Relocate residents from ground-floor apartments if water levels rise dangerously.
• Post-Incident:
  • Ensure drainage systems are restored and sanitize areas to prevent health hazards.

6. Power Failures

• Immediate Action:
  • Coordinate with the electricity board or local utility providers to restore power promptly.
  • Provide backup lighting in common areas using emergency lights or generators.
• Resident Support:
  • Assist elderly or disabled residents who might require special care during extended outages.
  • Ensure elevators are checked and safe before resuming operation.

7. Child and Elderly Safety

• Proactive Measures:
  • Identify vulnerable residents and maintain a contact list for emergencies.
  • Conduct safety training sessions specifically tailored for children and seniors.
• Emergency Scenarios:
  • Evacuate children and the elderly first during crises.
  • Ensure their basic needs (food, water, medication) are prioritized in extended emergencies.

8. General Responsibilities

• Communication:
  • Act as a bridge between residents and external agencies, such as fire departments, police, or disaster management authorities.
• Mock Drills:
  • Organize regular drills to familiarize residents with emergency protocols.
• Documentation:
  • Maintain incident reports for all emergencies and use them to improve future responses.

How Many Members Should an ERT Have?

The ideal number of ERT members depends on the size of your society. Generally, 1-2 members per block or floor are sufficient. For larger societies, forming specialized sub-teams (e.g., medical, fire safety) can enhance operational efficiency.

Eligibility for Becoming an ERT Member

An ert member means individuals who are trained in such way that they will act as the first person to help or protect individuals in case of emergencies. An ert member must have the below-mentioned eligibility criteria:

• Physical Fitness: Members should be physically capable of handling emergencies.
• Willingness: A genuine interest in helping during crises is crucial.
• Training: Must undergo required safety and response training.
• Knowledge: Awareness of the housing society’s safety protocols and potential risks.

Rules and Guidelines for an ERT Team

1. Mandatory Participation in Drills: Every ERT member must participate in mock drills and training sessions.
2. Adherence to Safety Standards: The ERT full form in safety demands strict compliance with legal and housing society safety norms.
3. Immediate Reporting: Any emergency or potential hazard must be reported immediately.
4. Collaboration with Authorities: An ERT team should maintain strong communication with local emergency services.

How to File for an ERT in Your Society?

To file for an ERT, you need to follow the process as mentioned below:

1. Document the Formation Process

Prepare a formal document outlining the purpose, structure, and roles of your Emergency Response Team.

2. Obtain Approvals

Present the plan to the Residents’ Welfare Association (RWA) for approval.

3. Register with Authorities

In some cases, it’s mandatory to register the ERT team with local fire departments or municipal bodies.

4. Keep Records Updated

Maintain accurate records of team members, training sessions, and drills.

Common Challenges in Forming an ERT

• Lack of Interest: Encourage participation by highlighting the importance of safety and offering incentives.
• Insufficient Training: Partner with certified trainers or organizations specializing in emergency preparedness.
• Budget Constraints: Prioritize essential equipment and phase out expenditures.

ERT in Residential Communities

For residential areas, like those under NoBrokerHood, an ERT team ensures that families are prepared to handle emergencies. With NoBrokerHood’s comprehensive community management features, coordination and communication during crises become seamless. The app can facilitate emergency alerts and assist in streamlining evacuation plans, making it a valuable tool for any Emergency Response Team.

Conclusion:

By forming a robust Emergency Response Team, your community can ensure preparedness, minimize risks, and respond effectively during emergencies. With tools like NoBrokerHood, managing and coordinating your ERT team becomes even more efficient, safeguarding lives and property with confidence.

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