Selecting A Suitable Visitor Gate Pass Management System in India
Whether it is a residential society or a corporate building, securing the safety of its occupants is fundamental. With multiple residents in a society and valuable assets, there needs to be a society gate pass system which is efficient in maintaining safety and providing access for visitors. Falling back on a traditional visitor entry register is not able to enforce safety measures. This is why Visitor Gate Pass management systems are needed to fill this gap and improve human diligence.
Features of a Visitor Gate Pass System
A visitor gate pass system is a digital solution that records and tracks the entry and exit of visitors at a location. Be it a corporate campus or a gated community, electronic gate pass systems track entry & exit movements and log critical data that helps with audits and reporting.
1. Registration of Visitors
When a visitor arrives, they record their information, name, contact information, and ID proof with a GPMS gate entry app. The registered details of all visitors are stored in a secure centralised repository.
2. Generation of Gate Pass ID
Upon registration of the visitor information into the gate pass management system, a unique digital gate pass ID is then generated. The visitor security gate pass ID enables access requests while ensuring restricted entry to sensitive areas and information.
3. Active Monitoring
Visitor gate passes allow the security teams to monitor the visitors, using their gate pass ID with the smart and CCTV camera system. Real-time monitoring is achieved with a central gate pass security system. The electronic gate passes alert the team of breaches to security and allows them to take action upon detection.
4. Data Logging
The gate pass system is capable of logging each detail of a visitor’s entry time, duration, and exit time. The automation keeps the process intact for viewing a continued security overview.
The use of a society gate pass management system for the secure entry of your society improves security, and continual audits can be routine checks necessary for keeping the gate entry register aligned with your needs as your society needs change.
How Many Types of Gate Passes Are There in Security?
1. Visitor Gate Pass
- Purpose: Temporary access to guests, relatives or delivery agents.
- Includes: Visitor name, mobile number, visit purpose, flat or department visited, check-in/check-out duration.
- Use case: Apartments, gated communities, offices.
2. Employee Gate Pass
- Purpose: Regular access to company staff or society employees (housekeeping, security, etc.).
- Includes: Employee-ID, biometric details, fixed access schedules.
- Use case: Corporate offices, residential societies, hospitals.
3. Vehicle Gate Pass
- Purpose: Allow vehicles (resident or visitor) to enter the premises.
- Includes: Vehicle number, driver name, owner’s flat number, duration of stay.
- Use case: Managing Society Parking spaces or corporate campuses.
4. Guest or Temporary Resident Pass
- Purpose: For guests staying overnight or longer.
- Includes: Guest details, flat number, duration of stay, and host confirmation.
- Use case: Gated communities, apartment complexes.
5. Student Gate Pass for Schools and Colleges
- Purpose: Access for students to exit or enter the campus during school hours (either for emergencies or school half days).
- Includes: Student ID, parent permission, time stamp, and destination.
- Use Cases: Allows students to exit campus before regular hours with parental or administrative approval.
6. Digital Gate Pass
- Purpose: Gates passes created by mobile-based applications or visitor passes generated and accessible using QR codes or OTPs.
- Includes: Any pertinent visitor or employee data stored in digital form.
- Use case: Integrated gate entry apps, visitor management systems, or gate pass management systems.
Best Practices for Utilising a Gate Pass Security
If you want to maximise the effectiveness of your GPMS, here are some best practices to consider:
1. Purchase a user-friendly GPMS
Choose the best visitor management system in India that operates easily and has critical features such as:
- Real-time alerts.
- Analytics and Reporting.
2. Apply Reliable Authentication Methods
The strong authentication capabilities on your security gate pass entry register will allow you flexibility in establishing your security needs. Some of the options available are:
- Reviewing appropriate identification documents.
- Verification with biometrics.
3. Classify Access Levels
There is no reason why every visitor should not have a different access level. Employees, Contractors, and Maintenance employees should all have different requirements for visits. Creating these separations will ease the entries and exits and tighten the high-level security measures.
4. Promote Digital Checkouts
As vital as check-ins are, ensuring that your visitors’ checkout is also extremely important. A gate entry app records how many visitors departed your facility and will keep track of how many people are occupying your facility. This is important for safety regulations, particularly if you are mandated to evacuate your facility.
5. Activate Real-Time Alerts
Connect your gate pass management system with your surveillance systems (i.e., CCTV). This real-time monitoring tool knows when unauthorised people are accessing your facility, instantly alerting your gate pass security team about unauthorised access, allowing timely action to be taken.
Read also: Make Your Visitor’s Entry Hassle Free with NoBrokerHood’s ‘Notify Gate’
Visitor Management System by NoBrokerHood
A visitor management system will help you create a safe and secure environment. By investing in the right technologies, owners of cities and societies can reduce the hassle of managing visitors while also improving access control, which in turn can enhance the security of the building.
The first step in the process is to choose the best gate pass management software that fits your needs and includes features like real-time alerts and analytics. Your digital gate pass entry register will also regularly audit and modify your security process and protocols to ensure that you continue to get ahead of the emerging problems these gates can help you manage.
Still have questions on which electronic gate pass system to choose? NobrokerHood has you covered. Let’s secure your property, one digital gate pass at a time!
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FAQs
The visitor Gate Pass System offers advantages like improved safety, easier visitor registration, less manual work, real-time tracking, better compliance, and usable analytics for operations.
Electronic gate pass systems are widely adopted in gated communities or for businesses in manufacturing, corporate offices, residential buildings, schools, hospitals, and government organisations looking to improve access control and improve safety.
When choosing a visitor gate pass option, make sure to consider real-time alerts, biometric compatibility, photo and ID verification, visitor badges, analytics and reporting features, an easy-to-use gate entry app and compatibility with your existing system.
Consider your facility’s security objectives, number of visitors, user-friendliness, customizable options, and scalability. When you’ve shortlisted your options, check user reviews and customer feedback to find a trustworthy provider.
Security gate passes include visitor, staff, contractor, temporary, vehicle, and digital or electronic passes, each designed for specific access control needs.