Who Can Become Chairman of the Housing Society

Published: September 5, 2024

Every housing society comprises a committee of house owners where they can raise concerns and discuss potential solutions for various society-related issues. This committee is supervised by the chairman who is vested with a lot of powers to carry out some responsibilities for the society, ensuring a smooth flow of tasks.

If you also aspire to be a chairman of your society, this blog is for you. It highlights who can become chairman of housing society, their powers, and their responsibilities. Read on to learn about them in detail so you can prepare yourself well for the upcoming elections and later easily fulfil the responsibilities.

Who is Eligible to Become the Chairman of the Housing Society?

Usually, the board of directors of the committee elects a housing society’s chairman. This implies that if a person is a part of the core committee member of a society, he or she can vouch for becoming the next chairman of the housing society.

You should note that even a person who is a tenant and not the owner is eligible to stand in the election for becoming a chairman of the society where they reside. However, if some specific societal laws prevent him from being a part of the committee, then he needs to step back.

Furthermore, certain groups of individuals in society are strictly prohibited from taking part in the election. There are several functions that a person needs to undertake for the welfare of society, once he or she has been elected as the chairperson.

What are the Roles of the Chairman of the Housing Society?

Being a chairperson comes with several crucial roles that one needs to play during their tenure, to ensure the welfare of society. Some of these essential roles of a chairperson include:

Supervising the work of the secretary
Take responsibility for the work done by them
Maintain all the cash records and account statements
Provide the necessary information asked by the government
Sign legal and other crucial papers on behalf of society

These roles are full of a variety of responsibilities that a person will need to fulfil upon being the chairman of a housing society.

Also Check: Who Cannot Become a Committee Member of a Housing Society

What are the Responsibilities of the Chairman of the Housing Society?

The chairman also called the president, is responsible for supervising the overall society and ensuring its smooth functioning. There is a plethora of responsibilities that a chairman of a housing society needs to take care of. These responsibilities include:

Supervising finances: The chairman serves as the joint signatory when it comes to the society’s bank operations. Thus, it is their responsibility to ensure that the funds of the society are being used judiciously.
Organising meetings: It comes under the responsibility of the chairman to set dates for holding monthly meetings and annual general meetings. Also, they need to play an active role during these meetings and ensure that the discussions are streamlined.
Record maintenance: The chairman of a society is bound to maintain all the financial records properly and present them whenever they are asked for. Generally, these records are used to prepare the annual financial audit.
Building community: It comes under the responsibility of the chairman to organise events and welfare events. These events help the people of the society bond with one another and ensure a harmonious living.
Preparing for emergencies: This comes under the additional responsibilities of a committee chairman wherein they will have to stay prepared for emergencies. This can be financially or materialistically.
Implementing resolutions: It is another essential responsibility of the chairman to implement the resolutions taken during the monthly and annual meetings.
Accepting emails: Usually, the email ID and password of the housing society are kept with the chairman. They are responsible for replying to emails sent on the email ID of the housing society.
Maintaining cash deposits: All the cash collected in the form of maintenance and emergency funds is kept with the chairman. They are responsible for the collection, maintenance, and judicious use of these funds.
Preparing audit reports: Even the chairman is responsible for preparing the annual financial audit reports for the society funds and presenting them in the annual general meeting. This ensures financial transparency among the committee members.
Addressing breaches: If any member of the society breaches the laws set by the committee members, it happens to be the responsibility of the chairperson to address them and take the necessary measures.

However, in addition to these responsibilities, the chairman also has the power to regulate several activities in society.

What are the Powers of the Chairman of the Housing Society?

A housing society’s chairman has certain powers that help them fulfil their job without much struggle. Following are some exclusive powers that reside in the hands of the chairman of a housing society:

Presiding over meetings: The chairman of a society has the sole authority to oversee the meetings that are being conducted on a monthly and annual basis.
Signing financial papers: They have the power to sign all the essential bank documents and financial papers, ensuring proper use of money.
Managing the society: A chairman has the power to take all the necessary steps to efficiently manage a society.
Authority on decisions: After hearing the concerns and opinions of the committee members, the chairman has the final deciding authority on the matter.
Access to records: They have access to all the financial records, helping them prepare the annual financial audit without much hassle.
Calling meetings: It is up to the chairman of the society to decide on which date the monthly and annual meetings should be held.
Organising various events: A chairman can organise various events and allocate the necessary funds from the society’s treasure for the same.

Also Check

Housing Society Secretary Responsibilities in India

Society Treasurer: Role and Responsibilities

Bylaws – Co-operative Housing Society Rules and Regulations

Final Words

Once you are aware of who can become chairman of housing society and their roles, responsibilities, and powers, you can prepare yourself well for the elections, Also, once you get elected, you can get help from NoBrokerHood to easily manage your tasks as a chairman, once you.

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FAQs

1. Who is not eligible to stand for chairman elections?

Some of the types of people who cannot participate in the election for becoming a committee chairperson include –

A person who is currently the minister in the state government or central government cannot contest for a chairman or vice chairman vacancy.
In case a person has consecutively two times been the chairman of the society, either fully or partly, they cannot be elected as the chairperson of the community.

2. Can the chairman delegate all his functions to the Vice chairman?

Yes, the chairman of a society has the complete liberty to delegate some of his powers and functions to the vice chairman in case they feel overburdened.

3. Can a person who is not currently living in the society be a valid candidate for chairman elections?

Yes, if a person resides within 2 kilometres of the society and actively takes part in the monthly meetings, he is an eligible candidate for chairman elections.

4. Can a flat owner who has rented out his apartment, contest for the position of chairman?

Yes, a flat owner who has rented out his property can also contest for the election of chairman provided that they attend all the society meetings.

5. Can the position of chairman be left vacant until a suitable candidate is found?

No, as per the MCS Act, the position of the chairman of a housing society cannot be left vacant. Hence, before a new person is elected as the chairman, the previous person will have to carry on their duties.