Society is a group of individuals with an aim or objective of serving better to others. The same goes for Manipur, a landlocked state in northeast India and that is why the Manipur Societies Registration Act, 1989, was implemented.
In Manipur, society needs to be registered under a concerned registrar in which district it is planned to be established. After completion of registration, the society will get legal recognition that will help to run the society legally.
In this blog, we'll delve into the key aspects of this Act, its implications for residents, and more crucial things.
What is the Manipur Societies Registration Act 1989?
As per the Manipur Society Registration Act, 1989, an organised group of people united by contract to determine, deliberate and collaborate for some exceptional services.
According to this act, society needs to get registered when forming with an application at the concerned Registrar of Firms. Each society must have a minimum of seven individuals and three executive committee members.
Prime Objectives of Forming Society Under Manipur Society Registration Act 1989
A society can be formed for following purposes under Manipur Societies Registration Act, 1989:
- To promote literature, arts, science or religion
- For charitable purposes such as providing care or relief to orphans, aged, helpless, bed-ridden, or poor persons
- To provide relief to the animals
- The diffusion of knowledge
- To circulate social, political or economic education
- For establishing reading rooms, libraries for public
- To collect and preserve highly valuable manuscripts, paintings, sculptures
- Conserve arts, antiquities, natural history specimens
Besides, the government intended to collect and preserve mechanical and scientific instruments and designs.
Document Required for Society Registration in Manipur
To register an apartment owners' association or any society under the Manipur Societies Registration Act, 1989, applicants must submit the following to the Registrar of Societies, Imphal:
- Memorandum of Association (MoA) - stating the society's name, objectives, and details of governing body members
- Rules and Regulations (Bye-laws) of the society, covering membership, meetings, and governance
- Identity proof (Aadhaar, PAN, voter ID, etc.) for all founding/governing body members
- Passport-size photographs of members
- Proof of registered office address (property documents or utility bill)
- No-Objection Certificate (NOC) from the landlord, if the office premises are rented
- Affidavit from the President or Secretary affirming the society's objectives and compliance
Memorandum of Association of Manipur Societies Registration Act 1989
The MOA is a vital document when registering a society under the Manipur Societies Registration Act, 1989. It consists of all the society members names along with following particulars:
- Name of the association
- Address of the society's registered office in Manipur
- Objectives and purposes of society
- The names of the members of the governing body
- The names, occupations and addresses of persons who signed the memorandum
Note: After completion of the society registration process, one can change the memorandum only with prior approval of the registrar and members of the society.
Manipur Societies Registration Act 1989 Rules and Regulation
The registrar will not accept any MOA or memorandum to register a society unless a copy of its regulations is not served. The document of regulation will contain:
- The framework of the governing body
- The manner of election or appointment and registration or removal
- Term of office of the members of the administration, president, secretary, and other crucial officers
- Admission to member and resignation and removal of members
- Maintenance of a register of members
- The safe custody of the property of society, such as the manner of keeping or investing any lump sums amount of the society
- The process for holding meetings of the association, quorum, time of notice for meetings, the procedure of voting, and the type of voting by proxy, where authority allows such voting
- Accounts maintenance and audit
- Accounts inspection and proceedings of meetings, by society members
- Other matters that are related to affairs or objects of society
Procedure for Registering Society Under the Manipur Societies Registration Act 1989
Registering a society under the Act involves a few straightforward steps:
- Form the group - At least 7 members are required, with a minimum of 3 on the executive committee.
- Choose a name - It must not duplicate or closely resemble any existing registered society or corporate body, or contain restricted words (e.g., "Union," "State," "Gandhi").
- Draft the Memorandum of Association (MOA) - Stating the society's name, office address, objectives, and details of the governing body members.
- Prepare the Regulations (Bye-Laws) - Covering governance, membership, meetings, and accounts.
- Submit the application - File the MOA, regulations, supporting documents (ID/address proofs, meeting minutes, photographs, office proof), and a ₹100 fee with the Registrar of the concerned district.
- Verification - The Registrar reviews the application for compliance with the Act.
- Certificate of Registration - Once approved, the Registrar seals and registers the society, issuing a Certificate of Registration along with certified copies of the MOA and regulations.
Alteration of MOA and Regulations
- Generally, a society will not alter its MOA. Exceptional cases are when the society has previous permission from the registrar in writing formats and the votes of its members.
- Before approving, the registrar shall satisfy himself that alteration of MOA and regulations does not make society ineligible for registration under this particular act.
- As per the provisions of this act, rules and provision of MOA by the votes of three-fifths of the society members, alter its regulations.
Manage Your Registered Society Effortlessly with NoBrokerHood Society Management System
Getting your society registered under the Manipur Societies Registration Act, 1989 is only the first step. The Act also requires you to maintain a member register, keep audited books of accounts, hold annual general meetings, and file returns with the Registrar every year. For MC members juggling these compliance duties alongside day-to-day resident requests, NoBrokerHood's Society Management App takes the manual work out of the process.
- Digital Member Register: Keep an always up-to-date record of residents, owners, and tenants, exactly what the Act requires societies to maintain, minus the paperwork.
- Society Accounting Software: Automate maintenance billing, digital invoices, and financial reporting so your books stay audit-ready ahead of every AGM.
- Meeting & AGM Management: Schedule notices, track attendance, and record minutes for your annual general meetings and governing body elections.
- Document Vault: Store your MOA, regulations, registration certificate, and annual returns securely, accessible anytime for Registrar filings or member queries.
- Visitor & Gate Security: Once your society is legally registered and operational, keep it safe with smart visitor tracking and real-time alerts for every entry.
All Solutions By NoBrokerHood
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