Managing an apartment complex in Ahmedabad can be a hassle and a time-consuming process. Between receiving visitors, monitoring staff, receiving deliveries, and verifying identities, the security team can be overwhelmed, leading to increased maintenance costs and safety issues. With NoBrokerHood’s society and visitor management system in Ahmedabad, you can secure your residential complex, keep your family safe and enhance your guests’ experience. 

We provide comprehensive home security, apartment management, and accounting systems for apartment complexes, making your home safe and enhancing the check-in experience. Get our security system installed by enrolling in your society today. 

What is a Visitor Management System?

A visitor management system (VMS) is a software-based solution that automates and streamlines the process of managing guests, staff and delivery persons. With a VMS solution installed, the security guards can survey the premises, control visitor access and ensure seamless check-ins. 

NoBrokerHood’s Visitor Management System for Ahmedabad  societies provides a centralised entry and authorisation process for visitors. Residents can use the NoBrokerHood app to invite visitors and grant instant approvals for unexpected visits. Meanwhile, the management can track visitor records and get alerts for suspicious behaviour, preventing break-ins and thefts. All of this is done without causing inconvenience to your guests. 

Visitor Management System in Ahmedabad Gated Societies

Ahmedabad’s rapidly growing residential hubs are increasingly adopting digital visitor management systems to enhance security and streamline entry protocols.

In gated communities, these systems replace traditional registers with smart apps and digital logs, allowing residents to approve visitors in real-time, track entries and exits, and ensure only verified guests gain access.

With the rise in demand for secure living, especially in societies across areas like Bopal, Gota, and South Bopal, a robust visitor management system not only boosts safety but also improves the overall convenience for residents and security staff alike.

Types of Visitor Management Systems used Ahmedabad Gated Societies

Here are the popular types of visitor management systems available in Ahmedabad:

    1. Paper-based VMS: The traditional method of receiving visitors in India is a simple reception or security desk with a pen and paper. While many residences still use this method, it’s outdated and has major security flaws, leading to unauthorised entries and privacy issues for guests. 
    2. On-premise VMS: This is an updated form of VMS, where software installed on the security team’s computer authorises entry and stays. This can be integrated with existing CCTV and badge printing systems. However, these are expensive solutions and lack flexibility or remote access. 
    3. SaaS-based VMS: This can include both app-based and web platform-based VMS, where the provider has a subscription service model. App-based VMS provide ultimate convenience, as they allow pre-authorisations, invitations, and contactless sign-ins. They also eliminate the need for dedicated reception desks and physical tickets.

Features of Visitor Management Systems to Look for in Ahmedabad

Here are the top features of  a Visitor Management System

  • One-Click Visitor Invitation: Invite guests and delivery persons by using the NoBrokerHood app. You can also approve unexpected visits with a single click from your phone.  
  • Contactless Check-ins: With prior authorisations, frequent visitors can check in without waiting. QR codes and app-based check-ins and check-outs make the visiting experience of your guests more satisfying. 
  • Real Time Monitoring: The VMS allows integration with the existing surveillance system, allowing guards to monitor visitor activity and respond to threats. Moreover, the app sends an alert for overstaying inside the premises. 
  • Automated Data Collection: Information on visitor trends is collected and stored anonymously. The data can provide insights that help improve security and visitor experiences. Residents can also check visitor records.
  • Supports Multiple Options: The security staff can use the mobile intercom as well as other options to reach out to residents to authorise entries. 
  • Visitor Gate Pass:  a visitor gate pass system allows residents to pre-approve guests via app, generating a digital pass for quick, secure entry, reducing delays and manual logbooks.

Visitor Management Benefits for Ahmedabad Communities

Here are the different benefits of installing a visitor management system in Ahmedabad residences:

For Residents

  • Adds a Layer of Security: Implementing a visitor management system in your residential complex prevents authorised entry, theft and break-ins. Features like ID scans, photo captures, and background checks help in identifying security threats in advance. 
  • Improves Guest Impression: Having a VMS solution is sure to impress any guest. With contactless check-ins, your relatives and friends can walk in without interacting with anyone. You can also send custom invites and prior authorisations to multiple people, making it perfect for gatherings. 
  • Gets Substantial Savings: Getting a visitor management system in Ahmedabad lowers the costs needed to hire multiple staff for security. This translates to lower maintenance costs and time savings. 
  • Reduces the Wait Time: Traditional check-in methods take a lot of time and patience for your guests. With pre-authorisations, instant approvals and app-based check-ins, guests can quickly walk in while ensuring safety. 
  • Automatic Notifications: With automatic alerts, you can schedule multiple guest appointments and create a welcoming atmosphere. You will also get instant alerts for deliveries and household staff check-ins, making life more convenient. 

For Housing Societies and Complexes

  • Enhances the Authentication Process: Today, many housing societies and complexes rely on automation and security systems to improve security. A VMS ensures that every individual entering a premise has prior authorisation, lowering the need for manual tracking. 
  • Integrates with Security Systems: VMS systems seamlessly integrate with other apartment management systems, including surveillance, biometric scanners and access control systems. 
  • Provides a Centralised Dashboard: App-based VMS systems provide the management with a centralised dashboard to monitor security and control visitor access. System administrators can easily grant and remove access to visitors, improving response to emergencies. 
  • Lowers the Workload: Having a visitor management system in Ahmedabad lowers the workload and time needed to secure an apartment complex. It also saves costs associated with manual check-ins, data entry and storage.  

Why Choose NoBrokerHood? 

NoBrokerHood provides a comprehensive apartment management solution, making it easy to manage visitors, service staff, and domestic help. We offer a plethora of services and features, including society accounting software, security systems, complaint management systems, and more. 

Here’s what you gain by enrolling your society: 

  • An intuitive platform that anyone can use 
  • Affordable solution without any expensive equipment
  • Two-day installation following the app download 
  • Free demo for security guards and residents
  • All-in-one society management solution

Frequently Asked Questions

1. How does NoBrokerHood’s visitor management system work? 

NoBrokerHood’s society management software automates the check-in process for visitors, tracks the movement of staff and guests, and notifies hosts of arrivals. Residents can use the app to pre-authorise entries and give approvals. 

2. Does a visitor management system increase the waiting time? 

No, a visitor management system will instead lower the waiting time as guests can check in and check out contactlessly. 

3. What is pre-authorisation and how does it work?   

Pre-authorisation allows residents to notify the visitor management system of the arrival of guests. Once approved, guests are issued digital passes with which they can gain entry seamlessly. 

4. Can guests check in if they don’t have prior approval? 

Yes, residents can easily grant entries to unexpected visitors directly from the NoBrokerHood App.